City of Portland

Almost 900 strong, our Portland members keep the city moving, performing vital services in nearly every bureau that benefit the Portland community.

Don’t let your insurance premium double!

Per Article 16, Section 3, employees enrolled in either the Moda or Kaiser health plans MUST have received a preventative health care examination in the last 24 months in order to qualify for the reduced premium share (5%) in the next plan year. The deadline to qualify for Fiscal Year 2020-21 is December 31, 2019. IF you have not satisfied the requirement, you will have already received a mailing and/or phone call from the City Benefits Office. Please do not ignore this reminder. There will be NO onsite clinics or extensions of the deadline this year. For more information, contact the City Benefits Office at 503-823-6031 or visit their website:

2019 Vacation Leave Maximums

Under the changes to the vacation accrual schedule that went into effect at the start of the calendar year, vacation accrual rates change each year until you reach 26 years or more. Therefore, the maximum number of hours of vacation over the max will also change yearly. To determine the maximum number of hours you can carry over, you need to first know where you are on the accrual schedule. This can be found my checking SAP. Here’s a screenshot:

Then check this file to determine your maximum accrual.

For instance, if you are currently at the 9-year accrual rate – carrying 296.40 vacation hours – you will move to the 10-year rate of 304.20 vacation hours, so any vacation hours over 304.20 will drop January 9, 2020.

Note: Personal Holidays (the first 24 hours of your vacation leave) must be used by December 31st. They do NOT carry over.

PROTEC17 members may now carry over up to 5 deferred holidays. This includes days awarded to essential employees when the City is closed for business.

Questions? Contact your bureau timekeeper for assistance.

Want more vacation leave?

Under Article 12, Section 2, if an employee has a balance of 100 hours or more of sick leave at the end of the calendar year and has used less than 1/2 their annual sick leave accrual (51 or fewer hours for full-time employees, 25.5 hours for half-time employees) in that calendar year, you are eligible to covert up to 25% of the remaining sick leave accrued in the calendar year to vacation leave. You may request the conversion as soon as the first full pay period in January.